GROUNDWORKS DOCUMENTATION

How to scan photographs

Overview

This document covers the step-by-step process for scanning a flat color photograph. At the end of this how to, you will have a high quality digital image suitable for archiving and ready for sizing, saving and manipulating for use in other applications.


Before you get started...

You will need to perform the following tasks:

1.

Bring your images. Gather the photographs or other images you plan on scanning. It would be best to come with the images you wish to scan well organized to save yourself time later on.

2.

Have a place to save your images. Make sure to prepare a place to save your files. While you are scanning, it is a good idea to first save your files to a folder on the desktop of the computer you are using. When you are finished, you can then transfer your files to your IFS space or another network storage area.

3.

Decide what you will do with the scanned images. The resolution you need depends on what your scanned image will be used for. If you plan to print it or edit, zoom in, or modify the image at all, we suggest you scan at a resolution of 300 dpi. If you are just going to use it on a web page and don't plan to resize or edit the image, then you can scan at a resolution of 72 dpi. There will be more information on scanning resolutions later in this document.

Step 1: Set up the scanning application

1.

Find and open the Adobe Photoshop application.

2.

In Adobe Photoshop, choose Import from the File menu, then select Epson Perfection 2400 from the submenu.

The Epson Twain scanning application will open. You will use this to scan your images.

3.

The Epson Scan application will scan your photo automatically by default. This is helpful when you are scanning many images.

However, in order to specify necessary optimal configurations — such as scanning resolution and scanning size — we recommend that you bypass Full Auto mode and click Cancel immediately.

If you are sure you want to scan in Full Auto mode, simply wait for the scanner to finish. Please see Step 3

4.

Switch to Manual mode by clicking the button titled Manual mode...

5.

In the window that appears, enter the following settings:

  • Set the Resolution to 300 dpi.

    NOTE: We suggest scanning at 300 dpi because it is good to have a high quality, high resolution copy of your scan to return to, especially if you will be doing any editing of your image. If you are absolutely sure you will not need a backup copy, you can scan at 72 dpi, an optimal resolution for images on the web and images sent through e-mail.
  • Select the type of flat media you would like to scan from the Image Type pull down menu.

    Color Photo is a good selection for nearly all images. If you are scanning black & white images that contain ONLY black and white, you can select Black & White Photo
  • Make sure the Scale is set to 100%, if it is isn't already.

Step 2: Scan your image

Before you scan your image, you must Preview it. This lets the scanner do a preliminary scan over the entire flatbed glass, and allows you to view the image and select just what you want to scan.

1.

Click Preview

The scanner will run and then an image of your photograph will appear in the Preview window.

2.

Instead of scanning this entire scanable area, you will want to set the scan area to just the part in which your picture appears. You do this by clicking and dragging to create a box -- a selection marquee -- around your image. You don't have to be too precise about it, because you can adjust the marquee at any time before you scan.

To adjust the selected area, position your cursor over a side of the selection marquee. The pointer will become a double-sided arrow. With this double-sided arrow, click and drag the marquee border to resize the scan area.

3.

Use this technique to adjust all four sides of the scan area.

Remember, only the part of the image within the selection marquee area will be scanned.

4.

When you are finished click Scan.

Step 3: Save your file

Your scanned image will now automatically open in Adobe Photoshop, and the Epson Twain scanning application will close.

1.

To save your file, choose Save from the File menu.

2.

In the dialog box that appears, type a descriptive name for your image document, choose where it is to be saved (we suggest you save it in a folder in the C:/temp directory), and select a file format to save it as.

We recommend you save the first copy of your image as a TIFF file (.tif). TIFF is a widely used, cross-platform format that can be compressed without any loss of data. After you have saved a copy in this format you may save alternate copies as other file types.

3.

When you are finished click Save.

At this point you may use Adobe Photoshop to color correct, resize or change the resolution of your image.

Summary

You now have a high quality digital image file which you can incorporate into electronic presentations, put on the web, or whatever else you'd like to do.

You can edit this file, resize it, and modify it to suit whatever use you have in mind. In most cases, we suggest you always work on a copy of this "master" version. This enables you to have a high resolution, high quality file to return to in case anything goes wrong, saving you from having to scan it a second time.