Application for use of Duderstadt Center Conference Rooms

Conference Rooms are available for most UM and external purposes,
with the exception of regular classes or standing weekly meetings.
Please direct questions about the rooms and this reservation process to:
Duderstadt Center Scheduling Office
dc-scheduling@umich.edu
734 763-3266

Section I - Space Request

Check all rooms you will need (seating capacities in parenthesis):
Conference Room 2 (12):
Conference Room 3 (10-12)
Conference Room 4 (14-18) :
1180 Room (50)
1180 Foyer (n/a)
Don’t know
   
Note: 1180 Foyer is booked only in conjunction with 1180 Room
Date needed:
Reservation Start Time:
Reservation End Time:

 

Section II-Contact Information

First Contact:
Name
Department or Organization
Phone
E-mail
Second Contact(optional):
Name
Department or Organization
Phone
E-mail

The rooms are locked.  If you would like more than these two contacts to have key access list additional names:

Section III: General Event Information
Event name:
Event start time, if different from the reservation time: 
Event end time, if different from the reservation time:

Number of attendees:
Event type:

Meeting

Other (please describe)

Please check if food will be served in the room(s)
Name of caterer:
Caterer’s drop off time:
Caterer’s pick up time:

Note: If food is served a $25 per room per day wear-and-tear charge will apply.  We accept cash, check, credit card, and UM shortcode.  If applicable, your payment info will be requested later.

 

Section IV - Videoconference Information

 

If you will require videoconferencing capabilities, please list the following information or have the other sites' technical person contact the DC Scheduling Office to exchange technical details.

Number of sites:
If more than one, who will host the bridge:
 
First site:
Contact name:
Contact e-mail:
Contact phone:
 
Second site:
Contact name:
Contact e-mail:
Contact phone:
   
Connection type:
IP Address or ISDN number:
ISDN Speed:
Site that will initiate:

Check here if someone at this site will make a PowerPoint presentation

 

Section V - Special Requests:

 

Please indicate how many of each of the following you will need.  The number next to the item indicates the maximum number you may request.

Tables(3)
Easels (15)
Additional chairs (25)

Flipchart (15)
Video projector

Overhead projector

Laptop

Video camera (requires DV tapes)
TV/VCR
CD/DVD Player
Other (please specify):
Section VI: Room Setup

Conference Rooms 2, 3 & 4 have boardroom tables.  The default table arrangement for Room 1180 is classroom.  If you need a different configuration in Room 1180 check which:
Open boardroom

Closed boardroom
Nine rounds
Not sure
Please list additional needs:

 

Section VII:  Technical Support and Internet Access:

 

Technical assistance is available between the hours of 7:30 AM – 9 PM Monday – Thursday and 7:30 AM – 6 PM on Fridays.  You may request help during your event by dialing the tech support numbers near the room’s phone, or you may schedule an appointment in advance by indicating a time here:

   

All the rooms have wireless and Ethernet access.  Please bring your own cable to use the Ethernet. Upon your first attempt to access wireless, a website will appear requesting registration.

Non-University participants requiring ethernet access must provide the Ethernet/MAC address for their computer. For wireless access, please request a Guest Account. We must receive notification two business days before your event.